Registration and Beyond: Changes in Effect From January 2021

From January 2021 all local organisations/businesses/sole-traders (and all other entities established in the Bailiwick) who are doing anything with personal data are legally required to register with the Office of the Data Protection Authority (ODPA), and pay an annual fee.

The fee paid is based on how many full-time equivalent employees you have:

  • £2,000/year for organisations with 50 or more FTE staff
  • £50/year for all other organisations
  • £0/year for registered charities and not-for-profit organisations

This may not be on your radar as some businesses have previously been exempt from registration – however, these exemptions ended on 31 December 2020. The ODPA is now reaching out to all corners of its regulated community in Guernsey, Alderney, Sark, and Herm to make sure everyone knows what is changing and why, and most importantly the steps to take to comply with the new requirements.

Simply registering with the ODPA does not make you compliant with the law, treating people’s data correctly and with care is of the highest importance - mentioned in our Cyber Security and Data Protection talk during Global Entrepreneurship Week last year. You can read the key takeaways from that event here.

In light of these changes, the ODPA is now taking registrations from organisations during January-February 2021 and offering support in understanding and engaging positively with their legal duties under the local data protection law.

Meeting these duties benefits organisations directly as it helps build trust and confidence with their customers, service users, staff and any other people whose data they use. And ultimately it helps avoid data harms that can damage people’s lives, careers, and reputations.

In this podcast by Data Protection TeaBreak you can hear Emma Martins explaining the 2021 changes to registration. In this podcast, the Bailiwick of Guernsey’s Data Protection Commissioner Emma Martins explains to Kirsty Bougourd what is changing with registration and how it’s really just the first step in a journey towards looking after personal data well. Emma runs through what has and hasn’t changed in terms of registration and payment and also discusses why it’s vital for anyone using personal data in their work to register. This includes small businesses and sole traders that may only hold or use limited personal data.

Please take a look through the resources below to understand what you need to do about the changes to ODPA registration from 2021:

Still confused? If you’ve been through the resources above and have some follow-up questions:

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